How to Make Right to Work Checks and What Happens with Non-Compliance
The UK work environment has become a more regulated place with the Right to Work legislation. This legislation poses a high risk to companies that employ illegal workers. In addition, doing the wrong checks will also have a detrimental impact on your company’s brand.
If you are employing citizens from different countries in your company, you have to check their immigration status. This includes verifying documents such as passports and visas.
This Right to Work check needs to be done before they start working. If an applicant fails to meet these checks, you should not employ them in your company.
How to Do a Right to Work Check
There are three critical steps to follow when doing a Right to Work check.
- First, you need to request the applicant to submit their original documents.
- Secondly, you have to authenticate the validity of the documents in the presence of the applicant.
- The last step is to create a copy of the document and detail the check process.
The second step of authenticating the validity of the documents is usually the longest and most complex. Small businesses can do a manual verification that involves a physical inspection, signing and photocopying the documents.
However, if you are a large business hiring many workers, it’s prudent to engage the services of an automated online verification system. This is also recommended for those operating in a “high-risk sector” and hiring staff from many countries.
Automated ID document verification systems are efficient, save on time, and are more accurate.
Risk of Non-Compliance with Right to Work Checks
There are detrimental effects to failure of compliance with Right to Work checks. The first is damage to your business reputation. If officials from the immigration department audit your company and find that some of your employees have not met the Right to Work checks, it will damage your brand and lead to loss of customer trust.
Failure to comply with Right to Work checks also harms your company’s finances. If you employ an illegal worker and it is discovered during auditing, you will face a huge fine of up to 20,000 pounds per illegal worker.
Hiring illegal workers also exposes your business and its stakeholders to fraud. If you fail to verify an applicant’s identity and the provided details are not genuine, it could cost your business and expose your finances and customer details to fraudsters.
Last but not least, failure to verify applicant details will also lead to business disruptions. If you find out later that an employee is not who they say they are, you will incur additional time and costs on recruitment and training.
As a firm, it is prudent that you train your HR staff regularly about Right to Work checks and how they can comply with the set rules. The benefits of using an automated ID document verification service helps to protect your brand image and saves you both time and money.